How to Host a Stress-Free Successful Corporate Event on a Budget

If you’ve been placed in charge of planning this year’s year-end party or have a new product launch coming up and need to think of a new angle for the event these three tips are going to make your life much (much) easier!

Delegate and Outsource Where Possible

When it comes to the day of the event, you don’t want to be running around like a headless chicken trying to co-ordinate the caterers, the décor team, party favours and the other 101 things that need to happen.

So, what’s the answer? Delegation. Get a team around you and hand over responsibility for different portfolios for them to run with. If you don’t have a team to support you, then you’re going to benefits from outsourcing to hired professionals. Unfortunately, event planners come with a hefty price tag that might not be within your budget, but this is where food machine hire companies can step in. They aren’t going to take over the planning, but they can be relied upon to perform the tasks for which they are hired, and you don’t have to worry about the details.

Create a Stir

Everybody loves an event that’s unique and stands out from the rest. In this day and age, social media is king, and it’s up to you to create a visually impressive occasion. You know that if you can get your corporate event trending on social media, you’ll have done your job well.

Creating a stir if you’re on a budget can be a big ask so you’ll need to think out the box and consider hiring an event space with dramatic views or décor to minimise your own décor expenses. Otherwise, hiring a candy cart, magic mirror photo booth or a chocolate fountain can work well to create a point of interest and get your guests talking.

Offer Delicious Food

This goes without saying, but we’ll say it anyway! If you’ve hired high-quality entertainment and wowed your guests with your originality, but you’ve taken your eye off the ball where catering is concerned, it’s going to affect the success of your event. The best way to get around this, without adding stress and extra items to your long to-do list, is to get creative when you outsource. Hosting an event on a budget might mean that you don’t have money to hire professional caterers, but alternatives such as candy floss cart hire, popcorn cart hire or hot dog cart hire can be just as effective, and a lot more affordable.

The key to a successful event is to make sure that there’s enough food and drink to keep your guests happy, to impress your guests visually and create virality which will make your bosses happy, and to outsource and delegate where possible to keep you sane. If you can keep these three factors in mind, you’ll be well on your way to hosting a stress-free, successful event on a budget.

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